Ethics & Policy for Conference Abstracts

AIJR publishes conference abstracts and extended abstracts as part of its commitment to preserving the scholarly record and enhancing the visibility of research contributions. Abstracts are indexed in Google Scholar and made openly accessible to the global academic community. While abstracts provide a permanent record of conference contributions, they are not considered full publications, allowing authors to pursue subsequent full-length submissions in journals or other publishing outlets. This policy ensures clarity, transparency, and adherence to international publishing standards. 

Nature of Abstracts

  • Conference abstracts are treated as supplementary scholarly records, not substitutes for full peer-reviewed publications.
  • Authors retain the right to submit their full manuscripts to other journals or publishers without concerns of plagiarism or duplicate publication.
  • Abstracts serve as a permanent scholarly record and are indexed in Google Scholar for visibility and citation.
  • Abstracts are published exactly as received from the conference organizer. Authors must ensure correct authorship and content before submission to the organizer.

Open Access Policy

All abstracts are published under open access, ensuring free and unrestricted availability to readers worldwide. This promotes transparency, accessibility, and the widest possible dissemination of research findings.

Copyright & Licensing

The authors retain exclusive copyright of their work. Abstracts are published under the Creative Commons Attribution-NonCommercial (CC BY-NC) license. This allows others to read, share, and cite the work for non-commercial purposes, provided proper attribution is given.

Ethical Considerations

  • The authors must ensure that abstracts are original, accurate, and free from plagiarism.
  • Proper acknowledgment of sources and collaborators is mandatory.
  • Abstracts should adhere to ethical research and reporting standards, including compliance with institutional and disciplinary guidelines.
  • Responsibility for authorship (& affiliation) accuracy lies with the authors and conference organizers. AIJR is not responsible for authorship or institutional affiliation disputes.

Correction Policy

  • If an issue is identified in the abstract content, authors may request a corrected version.
  • Corrections are allowed only once after publication, and must be requested within 30 days of publication.
  • Corrections apply only to the abstract content. Changes to the title, authors’ names, affiliations, or addition/deletion of authors will not be considered under this correction option.
  • This one-time correction ensures the integrity and stability of the scholarly record while allowing authors to fix substantive content errors.

Withdrawal Policy

  • Once an abstract is published, withdrawal is not permitted.
  • Plagiarism in subsequent submissions (e.g., when submitting the full paper to another journal) shall not be treated as a reason for withdrawal of the abstract.
  • Since abstracts are not considered prior publications, authors must proactively inform the editor of the target journal that their abstract has already been published as part of a conference contribution.
  • This allows the editor to manually exclude the abstract from plagiarism reports, thereby avoiding unnecessary complications.
  • Any policy contradiction with other publishers (due to their non-standard prior publication policy) will not be considered valid grounds for withdrawal.
  • Authorship disputes will not be considered valid grounds for withdrawal.
  • Any disputes regarding authorship are considered internal matters among authors and must be resolved prior to submission. Failure to do so constitutes author misconduct, which must be resolved internally and cannot justify withdrawal after publication.

Withdrawal by AIJR Publisher

Published abstracts are permanent scholarly records and cannot be removed completely. In exceptional cases, withdrawal may be applied only for valid reasons such as author misconduct (plagiarism, data fabrication), serious scientific errors that cannot be corrected, or legal/ethical violations. AIJR Publisher reserves the right to withdraw without notice where there is sufficient reason for doing so.

When withdrawal occurs, a new version of the abstract will be created and marked as withdrawn, with the reason publicly displayed. This withdrawn version becomes the default view, but the original abstract will always remain accessible through version history to ensure transparency and preservation of the scholarly record.

The above correction and withdrawal policies safeguard the integrity of the academic record, in line with best practices recommended by COPE (Committee on Publication Ethics).